Once you have added a department, you can edit the following settings by clicking the Departments tab, editing the department from the list.



Department Name—The name that you assign to the department.


Code—This is a 20-character field. The code can be used as a reference to the department and will appear on time cards.



Time Card Preferences

Punch Rounding—This feature allows you to specify the amount of rounding that you will allow when employees punch in. The punch data will always show the exact minute that the punch was recorded to provide an accurate time stamp, the rounding is applied in the calculation of the total. The following options are available:

  • 5 Minute 3 BreakpointThis setting means that punches will be rounded to the nearest 5-minute segment with a cutoff of 3 minutes. 
    For example, if an employee punches in at 8:02, the punch will be rounded down to 8:00, but if they punch in at 8:03, the punch will be rounded up to 8:05, which is the next 5-minute segment.

  • 6 Minute 3 BreakpointThis setting means that punches will be rounded to the nearest 6-minute segment with a cutoff of 3 minutes. 
    For example, if an employee punches in at 8:02, the punch will be rounded down to 8:00, but if they punch in at 8:03, the punch will be rounded up to 8:06, which is the next 6-minute segment.

  • 10 Minute 5 BreakpointThis setting means that punches will be rounded to the nearest 10-minute segment with a cutoff of 5 minutes. 
    For example, if an employee punches in at 8:04, the punch will be rounded down to 8:00, but if they punch in at 8:05, the punch will be rounded up to 8:10, which is the next 10-minute segment.

  • 15 Minute 8 BreakpointThis setting means that punches will be rounded to the nearest 15-minute segment with a cutoff of 8 minutes. 
    For example, if an employee punches in at 8:07, the punch will be rounded down to 8:00, but if they punch in at 8:08, the punch will be rounded up to 8:15, which is the next 15-minute segment.

  • 30 Minute 15 BreakpointThis setting means that punches will be rounded to the nearest 30-minute segment with a cutoff of 15 minutes.
    For example, if an employee punches in at 8:14, the punch will be rounded down to 8:00, but if they punch in at 8:15, the punch will be rounded up to 08:30, which is the next 30-minute segment.

  • 60 Minute 30 BreakpointThis setting means that punches will be rounded to the nearest 60-minute segment with a cutoff of 30 minutes. For example, if an employee punches in at 8:29, the punch will be rounded down to 8:00, but if they punch in at 8:30, the punch will be rounded up to 9:00, which is the next 60-minute segment.

To turn on Punch Rounding, make your selection from the drop-down menu, then click Save.


Day Change - Defines the time at which a new workday begins, which determines the day on the time card that the punch is applied.



Time Card Approvals


Require a time card to be approved by selecting which roles are required to approve time cards. If more than one role is selected, the lowest role on the hierarchy must approve first before the next. For example, if employees and supervisors must approve the time card, the employee must approve it first before the supervisor can approve it. You can also write a approval message that will display on the time card.



Break Rules


Paid Break/Duration—This feature allows you to offer a paid break for employees and allows you to specify the duration of the break. 


Lockout—This feature allows you to prevent employees from punching out early for the specified break duration. This can be used to ensure your employees remain off the clock for the length of their entire break.


NOTE: If you enable the paid break feature, employees need to punch in and out for breaks. If you want the employees to take breaks while punched in, do not enable this feature.



Lunch Rules


Lunch Deduction/Duration—This feature allows you to configure how lunch breaks will be taken by the employees.


If employees are required to punch for lunch, you then have to specify if the lunch is paid or unpaid. If lunch is paid, specify a duration for the paid lunch. If the employee's lunch is longer than specified duration, the employee will only be paid for the specified duration. If the lunch is not paid, the employee's lunch will not be paid for their lunch break. 


If employees are not required to punch for lunch, and the lunch is paid, the employee will just be on the clock when taking lunch. However, if the lunch is unpaid, you can configure to auto-deduct lunch breaks. Specify the the amount to auto deduct and how often. Enable recurring if the lunch deduction will keep recurring throughout an employee's shift (e.g., if you have set a 30-minute lunch deduction every 4 hours, then this setting allows a 30-minute deduction to be taken every 4 hours throughout the entire shift).



Overtime Rules


Weekly/Bi-Weekly Overtime - Overtime will be calculated weekly or bi-weekly based on the parameters.


Daily Overtime (OT1, OT2) - Overtime will be calculated daily based on the parameters.


7th Day Overtime - Refers to overtime pay on the seventh consecutive day of work.


Saturday/Sunday Overtime -  Work during Saturday or Sundays will be counted as overtime pay.


Punch Rules


Schedule - Set the schedule template for the department.


Use the schedule function to set options for all days, weekdays, or weekends. You can also set the schedule for for each day manually. You can configure the start and end time and also configure grace periods and lockouts.