Once you have added a department, you can edit the following settings by clicking the Departments tab, selecting the department from the list, and then clicking the General link.

Code—This is a 20-character field. The code can be used as a reference to the department and will appear on time cards.

Department Name—The name that you assign to the department.

Punch Rounding—This feature allows you to specify the amount of rounding that you will allow when employees punch in. The following options are available:

  • 5 Minute 3 BreakpointThis setting means that punches will be rounded to the nearest 5-minute segment with a cutoff of 3 minutes. For example, if an employee punches in at 8:02, the punch will be rounded down to 8:00, but if they punch in at 8:03, the punch will be rounded up to 8:05, which is the next 5-minute segment.
  • 6 Minute 3 BreakpointThis setting means that punches will be rounded to the nearest 6-minute segment with a cutoff of 3 minutes. For example, if an employee punches in at 8:02, the punch will be rounded down to 8:00, but if they punch in at 8:03, the punch will be rounded up to 8:06, which is the next 6-minute segment.
  • 10 Minute 5 BreakpointThis setting means that punches will be rounded to the nearest 10-minute segment with a cutoff of 5 minutes. For example, if an employee punches in at 8:04, the punch will be rounded down to 8:00, but if they punch in at 8:05, the punch will be rounded up to 8:10, which is the next 10-minute segment.
  • 15 Minute 8 BreakpointThis setting means that punches will be rounded to the nearest 15-minute segment with a cutoff of 8 minutes. For example, if an employee punches in at 8:07, the punch will be rounded down to 8:00, but if they punch in at 8:08, the punch will be rounded up to 8:15, which is the next 15-minute segment.
  • 60 Minute 30 BreakpointThis setting means that punches will be rounded to the nearest 60-minute segment with a cutoff of 30 minutes. For example, if an employee punches in at 8:29, the punch will be rounded down to 8:00, but if they punch in at 8:30, the punch will be rounded up to 9:00, which is the next 60-minute segment.

To turn on Punch Rounding, click the Departments tab, then click the Edit link next to Punch Rounding. Make your selection from the drop-down menu, then click Save

Lunch Deduction/Duration—This feature allows you to automatically deduct time for lunch breaks. To enter a lunch deduction, click the Departmentstab, then click the Edit link next to Lunch Deduction/Duration. The first drop-down menu allows you to select the number of hours that an employee must work before the deduction will be taken; the second drop-down menu allows you to select the length of time the deduction will be. Check the Recurring box if the lunch deduction will keep recurring throughout an employee's shift (e.g., if you have set a 30-minute lunch deduction every 4 hours, then this setting allows a 30-minute deduction to be taken every 4 hours throughout the entire shift). When you are finished, click Save.

Night Shift—This feature allows your employees to work through the day change time. Click the Edit link to toggle between Yes and No. When you have made your selection, click Save.

Status—This setting allows you to select whether the department is Active or Archived. If you set a department to Archived, the department and all of the employees within the department will be removed from the active lists of departments and users. All information will remain in the uPunch system, but no action will be allowed by the employees or payroll.